22,000+ Businesses Share Files Easily and Safely
Compare Egnyte vs. ShareFile
 | ShareFile |
| Native governance capabilities (PII detection, 3rd party repository coverage, unusual behavior detection, etc.) | |
| Ransomware detection & self-serve recovery capabilities | |
| Native AI-powered features (single- and multi-document summary and Q&A, configurable AI Agents, etc.) | |
| Well-developed eSignatures | |
| Structured document collection portal | |
| Native Google Docs integration | |
| Robust shared link controls & shared link management dashboard | |
| Edge caching (server based) | |
| High number of integrations with popular SaaS platforms | |
| Automatic global file locking | |
Hear From Our Customers
“ShareFile just wasn’t intuitive. Users had trouble logging in, and there was no single sign-on. There was long downtime with every software update. We had limited visibility into what was being shared, when, and by whom. There were missing links and files, and the support services weren’t great.”
Michael Lambert
Chief Innovation Officer
Wintrust Financial Corp
“We work three to five times faster in Egnyte than our previous file-sharing system. It’s also the most efficient solution for organizing and accessing project files for construction management companies like ours.”
Shawn Winters
Director of Information Technology
Torcon
“Egnyte is superior for sensitive content detection, detecting ransomware, collaborating on files, user experience, and the rest — full stop.”
Todd Januzzi
SVP, Chief Information and Technology Officer
Paramount Group
Why Egnyte Over ShareFile
Egnyte is a business-first cloud file-sharing and multi-cloud data governance solution. Its familiar repository structure and intuitive administration streamline day-to-day user and IT operations, while AI and features like eSignature enhance decision-making and productivity.
Enhance Productivity With AI-powered Insights
- Summarize dense files instantly
- Save time with prepackaged sophisticated prompt libraries
- Create custom prompts to simplify complex multi-faceted prompts
- Organize and discover content using metadata tags
Secure Data With Native Governance Capabilities
- Secure company data stored in Egnyte and other 3rd party apps like SharePoint, Box, Dropbox, and many more
- Proactively identify and mitigate ransomware threats
- Identify and classify sensitive content
- Comply with cybersecurity and data privacy standards, such as CMMC, ISO 27001, and the CPRA
Preserve Drive Letter Experience for Users
- Access and share files through a familiar drive-letter folder structure
- Share files externally without the complexity of managing external accounts and permissions
- Create unlimited shared links
Leverage Appliance-Based Hybrid Caching
- Access large files seamlessly, even from low-bandwidth locations
- Prevent file-save conflicts by automatically syncing changes to locked files in a cache to the cloud and all other caches
- Leverage desktop caching for rapid file access when working remotely
Obtain eSignatures Within Your Workflow
- Simplify the document approval and validation
- Support multiple file formats like PDF, Word, and Google Doc
- Send notifications to recipients’ email
- Review digitally signed documents in a unified interface
Protect and Share Sensitive Data in a Secure Data Enclave
- Secure and govern sensitive content for specific data types in Life Sciences and Financial Services
- Define and manage access permissions with granular access control
- Gain real-time insights into user behavior and document access patterns with a dashboard and reports
- Customize your interface with company branding
PC Mag
“Egnyte is one of the strongest offerings on the market.”
Gartner Peer Insights
“Gartner Peer Insights Customers’ Choice Winner for Content Collaboration Platforms”
G2
“A Leader in File Storage and Sharing for 2025”
Forrester
“390% Average Return on Investment (ROI) When Deploying Egnyte”
The ShareFile product and company names mentioned in this document are trademarks™ or registered® trademarks of ShareFile . Use of the name does not imply any affiliation with or endorsement by their owners. The opinions expressed above are solely those of Egnyte, Inc. as of November 2024, and Egnyte, Inc. makes no commitment to update these opinions after such date.
FAQs Egnyte vs. ShareFile
Egnyte delivers several advantages over ShareFile, including:
- AI-powered sensitive data discovery for instant classification and risk detection across your data repositories.
- Automated governance tools to detect unusual behavior, support compliance workflows, and mitigate security threats.
- Convenient document sharing options: Easily share links to mission-critical content, with link-sharing options that can be customized based on your organization’s specialized requirements.
- Multi-cloud and on-premise deployment: Supports hybrid cloud, edge caching, and rapid access from remote or low-bandwidth locations.
- Integrated productivity: Native Google Docs and Microsoft Office integrations, high-volume SaaS platform compatibility, and Virtual Data Room (VDR) solutions like Document Room.
Yes—Egnyte is designed for maximum flexibility:
- Hybrid deployment: Store and sync files on-premises and in the cloud, or utilize both for localized speed and global access.
- ShareFile is primarily cloud-based with migration tools for legacy on-premises file servers, while Egnyte's hybrid architecture allows seamless content extension to the edge, cloud, or both.
Absolutely. Egnyte offers robust client portal capabilities, such as:
- Secure document portals, Virtual Data Rooms (VDRs), and external file sharing with audit logging and folder-level encryption.
- Customized branding: Create a professional interface for client interactions.
- Granular permission controls: Manage who sees, edits, or downloads files.
- Support for compliance: Automate consent, approvals, and document collection for regulated industries.
- Security Protection at Its Core Protect against suspicious logins to your environment, and address potential threats by organizational insiders.
Both platforms offer enterprise-grade encryption and compliance, but Egnyte expands on this with:
- Automated data classification and risk detection for sensitive content (Personally Identifiable Information-PII, Protected Health Information- PHI, PCI-DSS, and a wide range of global financial and data privacy standards).
- Governance automation: Ransomware detection, self-serve snapshot recovery, and policy enforcement.
- Integrated audit trails and DLP (Data Loss Prevention) integration for comprehensive oversight.
- These layers deliver enhanced visibility and proactive risk management, addressing requirements in regulated sectors.
Yes—Egnyte is integration-rich:
- Works natively with Microsoft 365, Salesforce, Google Workspace, Slack, Trello, and dozens of SaaS apps.
- Open APIs and app marketplace for developing customized workflows and deeper business automation.
- Streamlined connection to file-sharing networks, CRM, and ERP systems, often exceeding ShareFile’s integration options.
- Egnyte: Pricing starts at $20/user/month, with options for flexible storage and usage tiers, and supports customized enterprise plans. Hybrid deployment can optimize costs for teams with on-premises data.
- ShareFile: Leans toward enterprise-tiered pricing, often higher starting costs , especially for their Virtual Data Room, which starts at $75/user/month, and focuses its model on cloud usage.
- Egnyte’s flexible scaling and customized deployment can make it more cost-effective for hybrid and compliance-sensitive environments.
Minimal training is typically needed:
- Familiar interfaces: Drive-letter mounting and file-browser experiences reduce users’ learning curves.
- On-demand resources: Egnyte University offers video walkthroughs, live training, self-paced courses, and admin onboarding. Egnyte University also offers deeper-dive courses for detailed topics such as CMMC compliance.
- Document portals and file rooms are designed to be intuitive for clients and staff, aiding quick adoption, especially for teams familiar with file server structures.